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Job Opening: Office Assitant (m/f/d). Reference code: SCRIPTS_Office_E9a_2022 Okt

SCRIPTS is seeking an office employee (Administration) (m/f/d) in full-time employment (part-time also possible) until 31.12.2025. Salary group 9a TV-L. Deadline: 12 Dec 2022

News from Nov 15, 2022

About the Cluster of Excellence SCRIPTS

The Cluster of Excellence “Contestations of the Liberal Script (SCRIPTS)” is a research consortium that analyses the contemporary controversies about the model of liberal democracy and the market economy. The term “liberal script” relates to a set of ideas and institutional prescriptions about how society is organised based on the core principle of individual self-determination. The main purpose of SCRIPTS is to understand why the liberal model of order has fallen into crisis despite its political, economic, and social achievements.

SCRIPTS has been operating since 2019 and is funded by the German Research Foundation (DFG) until the end of 2025. The Cluster is hosted by the Freie Universität Berlin and it unites eight major Berlin-based research institutes: Humboldt-Universität zu Berlin, the Hertie School, the Social Science Research Center Berlin (WZB), the German Institute for Economic Research Berlin (DIW), the Leibniz Institute of Global and Area Studies (GIGA), the Center for East European and International Studies (ZOiS) and the Leibniz Centre for Modern Oriental Studies (ZMO). Cluster research teams are made up of doctoral researchers, postdoctoral researchers, and professors from social and area studies. SCRIPTS is well connected with research institutes and knowledge exchange partners throughout the world, including political and cultural organisations, as well as civil society actors. In addition, SCRIPTS brings renowned visiting scholars from all over the world to Berlin.

Responsibilities

  • Financial planning and coordination in cooperation with the management as well as all institutions involved in the cluster and the projects (bookings, verification of payment requests, preparation of appropriation requests and proofs of use, controlling of costs)
  • Supervision and consulting of projects, in particular their management as well as scientists / visiting scientists (e.g. advice on planning and carrying out business trips, events and research stays, scheduling, etc.), events and research visits, coordination of appointments, organization and of workshops, correspondence in German and English
  • Processing of preparation of business trip expense requests and settlements
  • Preparation, review, and implementation of procurement processes (UniKat, SAP)
  • Personnel processing: job advertisements, preparation of recruitments, further employment and other personnel measures (especially cluster-associated projects)
  • General management, organization, and administration tasks
  • Communication with and support of scientists and visiting scientists in German and English

Requirements

Completed training in an administrative profession or thorough and versatile technical knowledge appropriate to the area of responsibility.

(Professional) experience 

At least one year of relevant professional experience.

Desired

  • Very good knowledge of university administrative structure
  • Experience with the organization of scientific events
  • Professional experience in an international environment and in dealing with scientists
  • Knowledge of university law, budgetary law, labour law/tariff law
  • Proficiency in common office software (Word, Excel, PowerPoint, CMS)
  • Knowledge of university-relevant administrative software (SAP,UniKat)
  • Ability to work independently and goal-oriented
  • High individual willingness to take responsibility
  • Very good knowledge of German and good knowledge of English, both written and spoken
  • Intercultural competence, organizational skills, ability to work in a team
  • Ability to achieve good work results even under time pressure

The selection is made according to the SCRIPTS diversity guidelines.

Even if you think you cannot meet all our requirements, we look forward to receiving your application.

For further information, contact Dr. Isabel Winnwa (jobs@scripts-berlin.eu / +49 30 838 66915).

Application

Applications should be sent electronically by e-mail to Dr. Isabel Winnwa, quoting the identifier (SCRIPTS_Office_E9a_2022) in PDF format (preferably as one document): jobs@scripts-berlin.eu

or by mail to the adress

Freie Universität Berlin
Department of Political and Social Sciences
Fachbereich Politik- und Sozialwissenschaften
Otto-Suhr-Institut für Politikwissenschaft
Exzellenzcluster "Contestations of the Liberal Script (SCRIPTS)"
Frau Dr. Isabel Winnwa
Ihnestr. 22
D-14195 Berlin (Dahlem)

Due to circumstances and for the period of emergency attendance at Freie Universität Berlin, we kindly ask you to apply electronically by e-mail. The processing of a postal application cannot be guaranteed.

By submitting an online application, you as an applicant give your consent to your data being electronically processed and stored. We would like to point out that Freie Universität Berlin cannot guarantee the security of transmitted personal data if your application is sent electronically without protection.

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